Notarization and Authentication of "Original and Copy are Identical" Tel 518-956-5673

A notarization certifying that a copy matches the original document is called a "True Copy" (sometimes referred to as a certified copy). This process verifies that the copy has not been altered, is identical to the original, and is complete. In most states, notaries are not permitted to notarize copies of official records (recordable documents) such as birth certificates, marriage certificates, or court documents. However, copies of passports, green cards, and driver's licenses—though issued by official authorities—are not classified as official records and can be notarized. Additionally, copies of corporate documents, medical records, bank statements, and similar materials are eligible for notarization as true copies.

True Copy Processing Steps

1. Find a notary public to complete the true copy notarization, certifying that the copy matches the original document.

• This service is free if done at your own bank where you hold an account.

2. County Clerk Authentication

If you are in Alabama, Georgia, Kentucky, Tennessee, or Maryland, you must first obtain authentication from the County Clerk before applying for Secretary of State authentication.

3. Secretary of State Authentication

Self-service guide for Secretary of State notarization and authentication: https://www.jinqiaofanyi.com/state-certificate

4. U.S. Department of State Authentication (Optional: for jurisdictions under the Washington D.C. Embassy)

Documents from states under other consular jurisdictions do not require this step.

5. Authentication by the Chinese Embassy/Consulate in the United States

Consular authentication must be processed strictly according to the consular jurisdiction, as the signature and seal of each state's Secretary of State are only registered with one consulate.