Oregon Secretary of State Notary Authentication 518-956-5673

Self-Service Guide for Notarization and Authentication by the Secretary of State of Oregon

There are two types of notarization and authentication by the Secretary of State: Apostille and Certificate of Authentication. Apostille, also known as "Hague Authentication," can only be used within member countries of the Hague Convention. Since Chinese consulates are currently not part of the "Hague Convention countries," only the "Certificate of Authentication" can be submitted to Chinese consulates in the United States.

If you don’t have time to handle it yourself, you can also contact CHV for agency services by adding our number 518-956-5673. We provide notarization and authentication services for personal or corporate documents from all 50 states in the U.S., including consular three-level authentication or Hague Authentication. Expedited processing is available, with completion in as fast as 3 business days.

In-Person or Mail-In Processing:

Oregon Secretary of State
Corporation Division
255 Capitol St. NE, Suite 151
Salem, OR 97310
Phone: (503) 986-2317

Fee: $10 per Hague Authentication. (Payable to "Oregon Secretary of State")
Processing Time: Same-day for counter service or 3 days for mail-in orders.
Website: http://sos.oregon.gov/business/Pages/apostille.aspx

Reminders for Oregon Notarization and Authentication

To obtain a Hague Authentication from the office of Oregon Secretary of State Kate Brown, please note the following:

Notes on Notarized Documents: Request the notary to notarize your document, clearly stating the name of the notarial certificate, and ensure the notary's signature, seal, and date are included.

Notes on Vital Records (Birth, Death, Marriage, or Divorce Certificates): Must be signed by the State Registrar of Vital Records or the Oregon Center for Health Statistics in Portland, Oregon.

• Note: Certified copies issued within the last 10 years are acceptable.
• Note: Certified copies issued at the county level are not acceptable.

Do you need a copy of Oregon vital records? Please contact the Oregon Center for Health Statistics. Call 971-673-1190, visit in person at 800 N.E. Oregon St., Suite 205, Portland, OR 97232, or visit: http://www.oregon.gov/OHA/pages/index.aspx

Notes on Academic Records: We are pleased to assist with the authentication of transcripts or diplomas from the University of Oregon, Oregon State University, Portland State University, Oregon Health & Science University, Reed College, Willamette University, Lewis & Clark College, and other institutions. Please contact your school's registrar and request that they notarize a copy of your documents.

Notes on Business Documents: We can help you obtain Apostille certification for corporate business documents, such as: Certificates of Incorporation, Trademark Registrations, Articles or Bylaws of a company or organization.

Notes on Divorce Documents: Must be signed by a Circuit Court Clerk or a Circuit Court Judge.

Documents commonly receiving Apostille certification in Oregon include: Birth, Marriage, Divorce, and Death Certificates; Articles of Incorporation; Corporate Bylaws; Powers of Attorney; Diplomas and Transcripts.